Purchasing Updates
Travel Authorization - P-Card Transactions in Works:
With the implementation of Emburse in February 2026, attaching a manual PDF Travel Authorization form to P-Card transactions in Works is no longer required. Travel approvals are now captured and maintained within the Emburse system.
No Emburse document or reference number needs to be attached or entered on P-Card transactions in Works.
Please continue to document the business reason for each transaction in Works. The business reason must explain what was purchased and who or what the purchase was for.
P-Card One-Time Passcode (OTP) Update:
Effective March 1, 2026, Bank of America will implement enhanced authentication for certain online P-Card transactions using a One-Time Passcode (OTP).
OTP is being introduced to support online merchants that use additional security measures. Currently, these transactions may decline and require a phone call to complete. With OTP, cardholders will be able to authenticate qualifying transactions through a self-service process. The number of transactions requiring OTP is expected to be very limited. This update only impacts individual cards, not department cards.
Tariff Update:
- Federal changes now require all imported goods, regardless of value, to pay tariffs based on their country of origin. These changes may impact purchases from foreign vendors and certain P-Card transactions. These changes do not apply to purchases shipped solely within the U.S.
- For details, see the Tariff Update Memo.
P-Card Training:
- The P-Card Training module is now available in our Learning Management System, Vector (SafeColleges).
- Access the training in Vector (SafeColleges) by following this guide.
- Contact Purchasing at purch@lcsc.edu with any questions.
- P-Card Program Training Presentation material
Works Training:
- Works Training for P-Cardholders and P-Card Managers
- Works Training for Supervisors/Department Heads
- Works Step-by-Step Procedure Guides by Role
Purchasing Training:
- The Purchasing Training module is now available in our Learning Management System, Vector (SafeColleges).
- Access the training in Vector (SafeColleges) by following this guide.
- Contact Purchasing at purch@lcsc.edu with any questions.
- Purchasing Policy & Procedure Training Presentation material
- Purchasing Common Scenario Training Presentation material