FAQ
Frequently asked questions
Please contact Accounts Payable in the controller's office at coap@lcsc.edu or call 208-792-2327.
If a department would like something paid on Wednesday (Jaggaer) Check Run, they must have the request approved, receipted, and invoice provided (if applicable) by the end of Monday the same week. Please add all attachments correctly; see link provided for instructions.
If this is for Accounts Payable to process, please make sure to add Calahan McAlister, Amanda Taylor, and Catherine O'Shaughnessy to the comments. This will allow AP, Travel, and Jane (ICP) to complete all of their invoicing Tuesday and give time to review the vouchers before payment is issued Wednesday. Jaggaer Check Run will start no later than 10 a.m. Wednesday. If a department adds their receipts Tuesday, there is no guarantee it will get processed for that week's check run.
Logo clothing is an appropriate expense only if employees need to be easily identifiable while completing job duties, or promotion is part of an agency’s mission.
- MER and PRR are now combined into one form. Find the new MER form here.
- The intent of the policy is for meals only. Not for approval to buy shirts, pay for sponsorships, or request anything but paying for food.
- All MERs need preapproval. However, the rare exception can be made for approval after an event, with authorization coming from the department/division level.
- No MER needed if:
- It’s open to the public for the event/activity.
- It’s for student use only (if students are the ones invited then no MER is needed). It is OK If faculty or staff participate; the intended audience dictates if an MER is needed.
- Mandatory institutional-hosted meetings such as State Board of Education, accreditation, Permanent Building Fund Advisory Committee.
- Foundation-hosted event.
- President-hosted event.
If an MER is not required, you will need to clearly note as such in comments in Jaegar or the travel expense claim.
Please refer to the calendar on the Intranet.