Student Travel

All students traveling will be required to fill out a Student Travel Waiver found on the Risk Management Waiver website under Waivers.  All completed Student Travel Waiver Forms must be submitted to Risk management at risk@lcsc.edu and Public Safety at security@lcsc.edu prior to trip occurring.  All eligible out-of-pocket student expenses must be submitted through Jaggaer for reimbursement. Cash advances are permitted only for student-related expenses and are not allowed for faculty or staff use. Cash Advances may cover up to 100% of the estimated student costs. Any unused funds (resulting from trip cancellation, early return, or other reasons) must be returned promptly.

Please see Risk Management Waivers website for all approved waivers being used by LC State. 

All Student Travel Waiver Form must be submitted to Risk Management at risk@lcsc.edu.

Workflow chart found on Recognized Student Clubs & Organizations website (RSCO) under RSCO Resources at the bottom of the page in tile labeled “Unaccompanied student travel process.”  This will help determine whether it is allowed or not for unaccompanied student travel.

All Unaccompanied student travel will need to have an “Unaccompanied Student Travel Request” form completed by authorized Division Representative or RSCO Advisor, depending on the type of travel.  This form can be found on Recognized Student Clubs & Organizations website (RSCO) under RSCO Resources at the bottom of the page in the tile labeled “Unaccompanied student travel form.”  

All unaccompanied students will need to have waivers filled out. This can be in the unaccompanied Student Travel Request under appendix C or can be found on Risk Management Waivers website. The form is labeled Student Travel Waiver.  All completed Student Travel Waiver Forms must be submitted to Risk management at risk@lcsc.edu and Public Safety at security@lcsc.edu prior to trip occurring.

Flow Chart Accompanied Student Travel will guide the process for handling accompanied student travel.

Staff members taking student(s) must select yes to the question on page 4 of the Travel Authorization form “Are students travelers accompanying staff/faculty?”  You must indicate the number of students attending and ensure all waivers are completed before the trip.  Make sure to select a response for student overnight stays?  If yes, make sure Appendix C is filled out with Hotel’s name(s), address, and nights staying at logging location(s) and list of student name(s).  These questions can be found right above the Routing & Approvals section near the middle of page 4.

All accompanied student(s) traveling must complete a waiver form found on Risk Management Waivers website. The form is labeled Student Travel Waiver.  All completed Student Travel Waiver Forms must be submitted to Risk management at risk@lcsc.edu and Public Safety at security@lcsc.edu prior to trip occurring.

Make sure to email the Director of Public Safety at dlguenthner@lcsc.edu if any reoccurring overnight stay.  If this is a one-time overnight stay, there is no need to email public safety.  Please contact public safety by email at security@lcsc.edu or by phone at 208-792-2226 for any questions.   

For unaccompanied student travel

  • Unaccompanied Student Travel Form provided on RSCO's website.
  • Student Travel Waiver Form for each student provided by 
    Risk Management website. 

For accompanied student travel

  • Travel Authorization Form with Hotel’s name(s), address, and nights staying at logging location(s) and list of student name(s) in Appendix C.
  • Student Travel Waiver Form for each student provided on
    Risk Management website. 

All reimbursements for student travel will be placed in the Jaggaer system.  All student reimbursement in Jaggaer should be coded to object 55999 (Misc.) unless for a grant cost center.  If you need assistance with Jaggaer, please use link https://www.lcsc.edu/purchasing/jaggaer-resources or contact Purchasing.  Any reimbursements outside of per diem or mileage will need receipts attached in Jaggaer for proof of expenses. 

The Per Diem Calculator form must be attached in Jaggaer to justify any Per Diem payments to students.

Any Mileage reimbursement shall be computed according to Map Quest, Yahoo, Google Maps, or other source that supports the distance as the most direct and/or efficient route.

If a student Cash Advance is required, a separate requisition must be submitted for each trip through the Jaggaer system.  Student Cash Advances are for Per Diem and Mileage reimbursements that only apply to student-related expenses and are not permitted for staff or faculty costs. The student Cash Advance may cover up to 100% of the estimated student expenses.  Any unused funds—due to trip cancellation or early return—must be promptly returned.

All per diem payments must be accompanied by a completed Per Diem Calculator Form can be found on Employee Travel website under Per Diem Rates.

Any Mileage reimbursement shall be computed according to Map Quest, Yahoo, Google Maps, or other source that supports the distance as the most direct and/or efficient route.  Rates for per mile can be found on Employee Travel website under Current Mileage Rates.

Use Per Diem Calculator & information posted in Per Diem Rates can be found on the Controller’s Office Employee Travel website.  This form must be attached in Jaggaer to justify any Per Diem payments to students.

Use current mileage rates posted on the Controller’s Office
Employee Travel website.  Mileage reimbursement shall be computed according to Map Quest, Yahoo, Google Maps, or other source that supports the distance as the most direct and/or efficient route.  Some locations have standardized mileage. Please use the State of Idaho Mileage Chart which is found in the Current Mileage Rate section. 

This direct deposit is separate from Payroll and must be submitted via Warrior Web. Once you are logged in, select My Banking Information under Financial Information and enter the necessary information.